1. Contract: This contract for residential housing and meals is for an academic semester (fall, spring or summer) and is binding, non-cancelable and non-transferable.Western Oklahoma State College, in compliance with Title VI and VII of the Civil Rights Act of 1964, and Executive Order 11246 as amended, Title IX of the Education Amendments of 1972, Americans with Disabilities Act of 1990, and other federal laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, or status as a veteran in any of its policies, practices or procedures. This includes but is not limited to admissions, employment, financial aid and educational services.
2. Conditions: The College reserves the right to refund payments, to refuse assignment to any applicant, and to make all decisions as to room assignment. Requests for cancellation must be made before the first day of the first month of the term for which housing has been requested. A student may move from the Residence Hall only through clearance from the Residence Hall Supervisor, and Vice President for Student Support Services. Failure to abide by this signed contract will result in disciplinary action up to termination of this contract.
3. Forfeiture: Housing contracts are binding for the entire contract period; and once you receive a room assignment, you are obligated to live in college housing for the remainder of that current contract period. Students who fail to fulfill their contracts are expected to pay for the full semester unless exceptions or adjustments are approved by the Vice President for Student Support Services. The Vice President for Student Support Services reserves the right to assess a $50.00 contract breakage fee for students who wish to break their housing contracts and move off campus.
4. Payment: Full payment for the term is due and payable two weeks prior to the first day of occupancy each term. A Deferred Payment Plan (installment payments) is also available – contact the WOSC Business Office for details (580) 477-7952. No refunds or adjustments will be made to the current term of contracted residency and meal plan.
5. Occupancy: Students are not allowed to move to another apartment without permission from the Housing Supervisor or the Director of Student Housing. Rooms must be vacated within 24 hours after the closing of the term unless you have prior approval from Director of Student Housing. No deductions are made for weekend absences or holidays.
6. Care of Rooms: Students must furnish their own linen, towels, and take care of their laundry and cleaning. Please be sure and note any problems or damages with your accommodations with the Housing Supervisor upon beginning occupancy. STUDENTS ARE REQUIRED TO KEEP THEIR ROOMS CLEAN AND IN GOOD CONDITION. Residents agree that the cleanliness of the apartments is important. The College maintains the right to inspect for cleanliness and in the event an apartment is found unsatisfactory, the student(s) will be given notice. If not cleaned satisfactorily, a professional cleaning person will clean the apartment and any expense incurred therefore shall be assessed to the residents in that room. It is the responsibility of residents to keep the living space in the community clean and free from waste. Trash, food containers, and unsanitary situations can attract pests as well as create unpleasant living situations for the community. Residents are required to keep trash inside their rooms. Any trash in the breezeway or hallway is prohibited. Residents are required to transport personal trash to nearest dumpster.
7. Repairs/Damages: Any damage to apartments or housing units will be assessed to all residents of that specific apartment or housing unit unless responsibility can be established to the contrary. The cost of repairs will be due at time of checkout/departure. Students are not allowed to do repair work in the apartments. The College reserves the right to inspect your room for damages or to enter your room to make repairs. The College also reserves the right to enter your room without a search warrant for any reasonable purpose. Your accommodations are expected to be left in the same condition as they were when you began occupancy. Cleaning and/or repair costs to return your accommodations to the condition it was in prior to your occupancy will be charged to your student billing account. Rooms should be locked at all times when occupant is not in the room. A $10.00 fee is charged for a room key that is not returned and a $10.00 fee is charged for a mailbox key that is not returned. Damage to rooms or furnishings will be assessed from the deposit, and the room occupants will be charged for any excess by the college Business Office. Failure to pay for damages will result in the student’s transcript being withheld from release and possible disciplinary action being administered. The college reserves the right to enter rooms for maintenance inspection or other valid reasons.
8. Housing Regulations: At the beginning of and throughout the semester, all Residence Hall residents must be enrolled at least half time as students at Western Oklahoma State College.The College shall not be liable for any property owned by you which may be lost, stolen or damaged. No over-night guests without prior permission from the Housing Supervisor. No person under the age of 18, not accompanied by parent(s), shall be in any housing unit, or in the parking lot adjacent to the housing units, without first obtaining permission from the Housing Supervisor, his/her designee, or another administrator of WOSC. Visiting hours for off campus visitors are from 8:00 a.m. through 11:00 p.m. Sunday through Thursday and 8:00 a.m. through 1:00 a.m. Friday and Saturday. Visitors are only allowed in the rooms while their host is also there. Non-students will not be allowed to stay in campus housing.No person shall be in the housing area while under the influence of alcoholic beverages or illegal drugs. There shall be no consumption, storage or sale of alcoholic beverages or illegal drugs in the housing area. Those students found in violation of this regulation are subject to dismissal from the housing area and remittance of unused rent will be under the terms of the contract.Printed regulations and housing policies will be given to each resident upon occupancy or request. All students are expected to abide by the rules and regulations. Violators are subject to removal from the residential facility and, if appropriate, the college.
9. Prohibited: There will be absolutely No Tobacco use allowed in any of the housing units on campus. Failure to abide by this rule will result in disciplinary action. There shall be No Pets housed in or around the dormitories. Pets must be removed immediately and may be removed by College staff or other officials. The College is not responsible for what happens to any pet when it is removed or while it is living on WOSC property. Service animals are welcome on the College grounds. All necessary paperwork, evaluation, and authorization from Student Services must be completed prior to the animal’s arrival in Residence Hall.Prohibited appliancesinclude open coil cooking appliances, electric griddles, and George Foreman Grills. Also prohibited are portable heaters, air conditioners, large amplifiers (public address system, oversize stereos, and musical instruments), wireless routers, and halogen lamps. Any electrical extension cord that is used must be 14 gauge or heavier. Do not nail extension cords to walls, place them under rugs or beds, string them on pipes, etc. Periodically inspect all cords and appliances for cracks or other defects. Please be aware that overloading an electric circuit with too many appliances can cause problems. Some appliances or furnishings have a higher likelihood of contributing to unsafe environments for community living. WOSC Safety/Security department regulates the use of these appliances to ensure the safety and security of the residence.
10. Appliances Allowed: Refrigerators are permitted with a limit of 3 amps and 5 cubic feet per room. The college is not responsible for loss of items due to power outages. One microwave oven in any Residence Hall room, microwaves must be rated 900 watts or less at the highest setting.
11. Safety and Security: For the safety and security of all students, you are required to comply with the safety and security procedures in College Residence Hall and may not tamper with locked doors or admit unauthorized people into buildings. There will be no flammable materials or explosives stored in or about the housing area. This includes petroleum products, fireworks, etc. There will be no firearms or weapons (including paint-ball/pellet/air guns) permitted in the housing units. Persons placing false fire alarms, interfering with a fire alarm system, interfering with firemen, tampering with or removing fire-fighting and monitoring equipment, are subject to prosecution under Oklahoma law and/or disciplinary action by the College (including termination of this contract). For the protection and safety of our community, announced and unannounced fire drills will be held at the direction of the Director of Physical Plant and Safety Officer during the academic year. To become familiar with evacuation routes, cooperation is mandatory. Anytime the alarm sounds residents are to leave the building. Participation in fire evacuations are required by state law.
Oklahoma Statues, Title 70 §3243
Oklahoma Statutes, Title 70 §3243, requires residents who are first time residents at Oklahoma institutions and reside in on-campus Housing to either be immunized for meningitis or to declare their decision to refuse such immunization. Please indicate your decision by checking the appropriate box on this application. Your decision will have no effect upon your housing decisions otherwise noted on this contract. This information is gathered in order to comply with Oklahoma Law, and will not result in any action against you. If you do not indicate your decision, it will be assumed that you have chosen not to be immunized against meningococcal disease the resident voluntarily agrees to release, discharge, indemnify and hold harmless Western Oklahoma State College, its officers, employees and agents from any and all cost, liabilities, expenses, claims, demands, or causes of action on account of any loss or personal injury that might result from occurrences of natural disaster; occurrences of damage caused by others; or the residents’ decision not to be immunized against meningitis. All cost of the immunization is the responsibility of the student. To receive more information about meningitis, please visit this website: http://www.ninds.nih.gov/disorders/encephalitis_meningitis/encephalitis_meningitis.htm